Who should you contact if you observe a potential violation of badge access policy by another employee?

• A. HR only.
• B. Security or the Badge Office for investigation.
• C. Facilities management.
• D. Only your supervisor.

Answer: (B)

When you notice a potential badge access policy violation, the appropriate action is to report it to the security team or the Badge Office so they can handle the investigation. Security professionals are trained to review badge logs, door events, and access patterns, verify what happened, preserve evidence, and determine if policy was breached while protecting privacy. This channel ensures the investigation is conducted consistently and impartially and helps keep the facility and people safe.

HR typically deals with personnel issues and isn’t equipped to investigate access controls, even though they may get involved later if disciplinary action is needed. Facilities management focuses on building operations and may not have the authority or access to badge systems to properly investigate access violations. Going only to your supervisor can delay the process or introduce bias, and they might not have access to the necessary records or the proper procedures for handling security incidents.

If you can, document what you observed (time, location, badge involved if known, what happened) and report it promptly. If there’s an immediate safety risk, contact security right away.